Chart of accounts and finance settings

Build the chart of accounts, import it, default accounts, automatic journals and finance roles.

Alurco finance uses double-entry bookkeeping (debit = credit). Every report is calculated from posted journals.

Step 1 — Build the chart of accounts

Menu Finance → Chart of Accounts. A company starts with an empty chart.

Field	Notes
Code	For example `1-1001`, `1101`, `1.1.01`; unique
Name
Class	Current asset, non-current asset, current liability, non-current liability, equity, revenue, cost of sales, expense, other income, other expense
Normal balance	Automatic from the class. Choose credit for contra accounts such as accumulated depreciation
Parent, header	Headers only group accounts and cannot be posted to
Cash/bank	Mark accounts used for payments

Import: upload up to 1000 accounts at once (all or nothing). A parent is given by its code.

Menu Finance → Finance Settings:

Default account	For
Cash, bank	Payments without a specific account
Receivable (AR), payable (AP)	Customer invoices, vendor bills
Sales, purchases	Invoice and bill lines without their own account
Exchange difference	Foreign-currency payments
Goods received not invoiced (GRNI)	Orders completed before their bill
Retained earnings	Balance sheet

Off by default. Turn them on once the accounts exist:

Switch	Journal
Expense claims	Claim paid: debit the category's expense, credit cash/bank
Assets	Asset purchase and monthly depreciation
Purchasing	Order completed: debit inventory/expense, credit GRNI

Missing accounts make the related action fail, so nothing is ever half booked.

Self-posting: by default the creator of a journal cannot post it. Small companies can turn on allow self-posting.

Role	Work
Finance Staff	Prepares: draft journals, bills, invoices, daily rates
Finance Manager	Posts, pays, voids, closes periods, manages accounts and taxes

Give these roles in Team members.

Last updated 28 Oct 2026