Booking resources
Company cars, meeting rooms and tools: resources, bookings without overlap, approval, pick-up and return.
For admins: resources
Menu Bookings → Bookable Resources.
| Field | Notes |
|---|---|
| Type | Vehicle, room, tool, other |
| Code, name, location, description | |
| Capacity | The number of attendees may not exceed it |
| Linked asset | Optional, for example the car in the asset register |
| Requires approval | Yes: bookings wait for approval. No: approved at once |
| Maximum length, available hours | Optional |
For employees: booking
Menu Bookings → Book.
- Look at the calendar: everyone's booked slots are visible (resource, title, booker, time).
- Choose the resource, start and end time, title and number of attendees.
- Save.
- A time that overlaps another booking is refused, and the conflict is shown. Back-to-back bookings (one ends at 10:00, the next starts at 10:00) are fine.
- A booking can be cancelled until it is used.
Pick-up and return (cars, tools)
| Step | Notes |
|---|---|
| Pick up (check-out) | At most 30 minutes before the start. Record the starting odometer |
| Return (check-in) | Record the end odometer, condition and a note. Returning early frees the rest of the slot |
For managers: approval
Menu Bookings → Booking Management: all bookings, approve or reject, and pick-up/return on the booker's behalf. Approval checks again for conflicts. Nobody can approve their own booking.
Last updated 28 Oct 2026