Employees
Add employees, their assignment and manager, personal data, documents, the plan quota, and the link to an account.
Menu Personnel → Employees.
Step 1 — Main data
| Field | Notes |
|---|---|
| Code (employee number) | Leave empty for an automatic number (EMP-0001, see numbering). Unique per company |
| Full name | First, last and nick name are filled automatically when empty |
| Email, national ID number | Unique per company |
| Employment status | Active, on leave, resigned, and so on |
| Photo | JPG, PNG or WebP, up to 2 MB |
Step 2 — Assignment
The assignment is the employee's current place: unit, position, grade, manager, employment type (permanent, contract, probation, intern, freelance, outsourced), start and end date.
- An employee has one current assignment. A new one automatically ends the old one the day before; the history is kept.
- The manager decides who approves overtime, attendance corrections and expense claims, and the "Subordinates" data scope of roles.
Step 3 — Supporting data
| Data | Content |
|---|---|
| Addresses | ID card, current, office. One main address |
| Family | Spouse, children, parents, siblings; dependant or not |
| Education | Primary school to doctorate |
| Bank accounts | One main account. Used when an expense claim is paid |
| Documents | ID card, family card, tax card, passport, BPJS, driving licence, contract, certificate (PDF or image, 10 MB), with expiry date |
Step 4 — Link to a login account
Employees who use Alurco (attendance, claims, bookings) need an account linked to their record. Create it in Settings → Members → Create account and choose this employee. See Team members.
Plan quota
Free plan: at most 10 employees that are not deleted. The employee list shows the quota usage.
Delete and restore
Delete sets the status to deleted; all data stays and the quota slot is freed. Restore makes it active again.
Who sees whom
It depends on the role's data scope on this menu: self, subordinates, unit, or everyone. Employees outside the scope are not visible at all.